Generating purchase audit trail
Introduction
This allows you to generate the purchase audit trail. This function enables you to
check on your logistics transactions as the report shows the receipts, the
generated invoices and the payment of the invoices for each purchase order. The
report can be generated at Purchase/Statistics/Audit
trail.
Description
You
can filter the purchase orders that you want to display. To view the purchase
order overview, you can define one or more of the following criteria and click
Display. The purchase orders that match the search criteria you have
defined are then displayed.
Type
section
Normal
Select
this to display purchase orders starting from the time of creation till
payment.
Reversed
Select
this to display purchase orders in the reversed order; starting from payment
till creation of the order.
General
section
Warehouse
Type
or select
a warehouse to display purchase orders with the selected warehouse. Select All to display purchase orders with any
warehouse.
Note:
This
option is available only if E-Warehouse
Management is included in the license.
Fulfillment
date
Type
or select
a range of delivery dates to display the purchase orders that fall within the
selected date range. If you have selected Reversed, then Payment date is displayed instead.
Select a range of payment dates to display purchase orders with the selected
payment dates.
Selection
code
Click
Selection code to select a code to display purchase orders with the
selected selection code. You can select more than one code. If you have selected
the code(s), a green check mark and In use will be displayed.
Note:
This
option is available only if you have selected Normal.
Show
all section
Incomplete
Select
this check box to display purchase orders that have not been received completely
or have not been invoiced. If you have selected Reversed, only purchase orders with
amounts that do not match the purchase invoices’ amounts are
shown.
Not
paid
Select
this check box to display purchase orders with outstanding payments.
Note:
This option is available only if you have selected Normal.
Buttons
Display
Click Display to display the purchase audit trail
overview based on the defined criteria.
Note: It is possible that not all columns in this example are displayed. You can add or delete columns as required. For detailed instructions on how to customize displayed columns, see Related documents: Inserting and Deleting Columns.
After clicking this, the following will be available:
- Refresh - Click Refresh to display the purchase audit trail based on the defined criteria.
- Export - Click Export to export the purchase audit trail to Microsoft Excel.
- Complete - Click Complete to complete the selected purchase order. This means that the purchase order has been completely received, invoiced, and fully paid.
- Creditor - Click Creditor to display the creditor’s information for the selected purchase order.
- Creditor card - Click Creditor card to display the creditor's financial transactions for the selected purchase order.
- Our ref. - Click Our ref. to display the general journal transactions of the selected purchase order.
- PO - Click PO to display the selected purchase order.
- Receipts - Click Receipts to display the receipts for the selected purchase order.
- Close - Click Close to exit and return to the Purchase/Statistics/Audit trail screen.
Close
Click Close to exit.
Related topics
Main Category: |
Attachments & notes |
Document Type: |
Online help main |
Category: |
|
Security level: |
All - 0 |
Sub category: |
|
Document ID: |
12.017.204 |
Assortment: |
Exact Globe+
|
Date: |
26-09-2022 |
Release: |
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Attachment: |
|
Disclaimer |